Employment

Gifts Officer | Job Description

 

DEPARTMENT:              Development

REPORTS TO:                 Development Director

CLASS/SALARY:               Exempt—Full Time/ 60-65k

LOCATION:                       Sarasota, Florida

 

Please apply:CLICK HERE TO APPLY

 

Overview:

• As a Major Gifts Officer at Asolo Rep, you will play a crucial role in contributing to the theatre’s individual giving goal of 3M annually. Reporting to the Director of Development, you will be responsible for the research, cultivation, solicitation, and stewardship of major donors, fostering strong relationships and ensuring their continued engagement with the theatre. This position requires regular travel to visit donors and prospects. This position offers an exciting opportunity to contribute to the growth and success of a vibrant cultural institution. 

 

Measurable Responsibilities:

 

• Manages a portfolio of approximately 125 major donors giving more than $5,000 annually while keeping a donor retention rate of 80% yearly.
• Develops and executes strategies to bring donors to higher levels of engagement and increased giving. The Gift Officer will be responsible for 25% of their portfolio giving at an increased level year over year.
• With the aid of wealth screening tools, the Gifts Officer will identify potential major donors, soliciting 5 new major donors each season.
• Will track and meet meaningful touchpoint goals: holding at least 3 in person meetings weekly and communicating with all portfolio donors every other week through email, phone, etc. Will provide a brief report to the Director of Development each Friday.

 

Additional Responsibilities:

 

Donor Cultivation and Solicitation:

• Identify, research, and cultivate relationships with prospective major donors who can make significant contributions to the theatre in partnership with executive and development staff and board members.
• Develop personalized cultivation and engagement plans for each major donor, including individualized proposals and solicitation materials.
• Lead solicitation efforts, making direct requests for financial support and effectively communicating the impact of donations on the theatre's programs and initiatives.
• Facilitate annual donor renewal process, follow up, and tracking for their portfolio.

 

Stewardship and Relationship Management:

• Ensure timely and meaningful stewardship of major donors, expressing gratitude and providing regular updates on the impact of their contributions.
• Maintain accurate and detailed records of donor interactions, preferences, and giving history in the donor database.
• Foster a powerful sense of connection and engagement among major donors with the theatre's artistic and educational programs, events, and initiatives.
• Identify opportunities to engage major donors through various performances and behind the scenes activities to develop strong relationships with the organization  

 

Collaboration and Communication:

• Work collaboratively with the development team, Board members, artistic staff, and other stakeholders to leverage relationships and support fundraising efforts.
• Communicate effectively with donors, providing clear and compelling updates on the theatre's activities, achievements, and funding needs.
• Represent the theatre at events, meetings, and networking opportunities to promote donor relations and fundraising initiatives.
• In collaboration with Development Data Associate, ensure accurate data entry, contact management, donor research, and financial recordkeeping, timely gift acknowledgement and renewal correspondence, using discretion with confidential information.

 

Strategic Planning and Goal Setting

• Contribute to the development of the theatre's fundraising goals, strategies, and annual development plan, with a focus on major gifts revenue.
• Monitor progress towards fundraising targets, tracking key metrics and adjusting strategies as needed to achieve objectives.
• Stay informed about trends and best practices in major gifts fundraising, incorporating innovative ideas and approaches to enhance effectiveness.

 

Qualifications:

• Minimum of 2 years of experience in nonprofit fundraising, with an emphasis on annual and major gifts fundraising strongly preferred.
• Excellent communication skills, both written and verbal, with the ability to articulate the theatre's mission and funding priorities persuasively.
• Strong organizational skills and attention to detail, with the ability to manage multiple projects and priorities effectively.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
• Proficient with Microsoft Office programs, especially Excel, Word, Teams, OneDrive and PowerPoint.
• Experience with fundraising CRM/database programs.  Tessitura experience a plus.
• Some evenings, weekends and holiday work will be required.
• Passion for the arts and a commitment to advancing the mission of Asolo Rep.

 

Additional Responsibilities include:

• Attend and assist with development events and projects as needed
• Attend at least one performance of every Asolo Rep production

 

Title: Facilities Manager

Department: Operations

Report to: General Manager

Class: Exempt Full Time Salary Range 65-70K

 

Please apply with resume and cover letter to Asolo_human_resources@asolo.org

 

Position Summary:

We are seeking a Facilities Manager to manage the Asolo Rep facilities that include Asolo Rep-owned buildings, condominiums, apartments and leased Theatre stage/office space.  The Facilities Manager will coordinate the day-to-day maintenance and repair of all Asolo Rep spaces. This position will oversee cleaning staff in creating a comfortable, warm, and clean space for all patrons and guest artists. Facilities Manager is a full-time exempt position and works in person 5 days a week from Monday through Friday, occasional nights and weekends, and on-call availability for emergencies.

 

 

Responsibilities:

• Provide comprehensive facilities support for Asolo Rep staff and programs
• Manage and maintain the physical premises, including repairs, renovations, and routine maintenance tasks.
• Oversee building security, fire safety, and health compliance, ensuring all systems are functional and up to code.
• Develop and manage the facilities budget, keeping track of costs and optimizing spending.
• Coordinate and supervise staff, contractor, and vendor services for building maintenance, cleaning, and repairs.
• Manage venue rentals including contracting, logistics, and onsite support.
• Implement and manage preventive maintenance schedules for all facility equipment and systems (e.g., HVAC, electrical, plumbing).
• Plan and coordinate office space moves, layouts, and workstation setups.
• Respond promptly to emergency situations or urgent issues as they arise, ensuring minimal disruption to business operations.
• Maintain relationships with vendors, suppliers, landlords, and external agencies.
• Ensure compliance with OSHA regulations and other safety and environmental laws.
• Managing facilities supply and equipment inventory and procurement.
• Maintaining and managing the buildings activities and maintenance calendar.
• Work collaboratively with FSU/Ringling Building Management.
• Work collaboratively with all departments in the daily operations of Asolo Rep.

 

 

Skills & Qualifications:

• Minimum 3-5 years working in a facilities department, facilities management, or construction.
• Excellent project management skills and attention to detail.
• Strong interpersonal and communication skills, with the ability to manage multiple tasks and projects effectively.
• Ability to manage the physical requirements of the position including regularly required to lift 50 lbs., able to work seated or standing, push or pull, able to work in low positions, able to walk up and downstairs, and to climb ladders.
• Experience with hands-on servicing of basic and daily use of plumbing, electrical and mechanical systems, and the ability to troubleshoot and problem-solve issues 
• Basic carpentry and construction skills is preferred
• Experience working in an educational or cultural institution a plus
• Strong ability to multitask, work under pressure, and meet deadlines

Position: Associate Director of Education & Engagement

Department: Education & Engagement

Reports To:  Director of Education & Engagement

Classification:  Exempt Full Time Salary Range – 60-65K

Please apply to: click here

                                   

General Summary: Assists in leading the Education & Engagement Director in developing and administering education programming internally and externally. 

 

Positions Supervised:

• Teaching Artists

 

Essential Job Functions:

• Manages Education programming including, but not limited to, camps, classes, school residencies, classroom visits, and development of collateral materials such as study guides.
• Recruit, train, and retain teaching artists to ensure compliance with Asolo Rep standards.
• Manage teaching artist assignments, schedules, and evaluations.
• Facilitate assessment and evaluation of education and engagement programs
• Reserve and maintains space use for education programs and events within the FSU Center for the Performing Arts
• Cultivate educator, student, and community partner data
• Assist the Director in developing and implementing education and engagement programs
• Teach departmental classes, workshops, and camps when necessary
• Represent Asolo Rep at community events and provides support for education events
• Collaborate and interact with various departments regarding marketing, fundraising, and public programming initiatives of Asolo Rep
• Other associated duties as assigned by the Education & Engagement Director

 

Job Requirements

Knowledge, Skills, and Abilities:

• Teaching and directing experience
• Outstanding communication both verbal and written
• Proficient in MS Officel
• Excellent community building skills.

Minimum Education/Experience Required:

• Bachelor’s degree from accredited college or university or relevant work-related experience.

     

 

Title: Development Associate, Grants and Communications 

Asolo Rep – Sarasota Florida

Class: Exempt-Full Time Salary Range 45-50K

Please apply with cover letter and references to the following:

Click Here to Apply

 

This position will demonstrate success in grant writing, project management and communications. This position will write proposals to apply for financial grants allocated by government departments, companies, foundations, and trusts. The Development Associate of Grants and Communications will work closely with the Director of Development, the Individual Giving Associate, the Fellowship/Endowment Associate, the Corporate Relations Associate, the Data Associate, the Special Events Manager, community foundation representatives, and at times, members of the board of directors. 

 

Responsibilities include: 

 

 

• Ensure seamless execution of annual institutional giving plan, which forecasts income from foundations, corporate foundations, and government in support of Asolo Rep’s operations, programs and education initiatives in partnership with Development Director and related staff
• Write and coordinate funding proposals, follow up correspondence, gift acknowledgements, press releases, interim and final reports, benefit delivery, and invitations to attend funded programs in collaboration with related staff
• Conduct prospect research to identify potential new funding sources
• Manage annual grants calendar to ensure compliance with proposal and reporting deadlines
• Maintain knowledge of a wide variety of foundation and government grant guidelines and identify best fits for funding with Asolo Rep’s mission, activities and special initiatives
• Develop and nurture relationships with foundation and government representatives in partnership with Development Director and Board
• Ensure proper recognition on all print and online promotional materials and a/v presentations
• Assist in preparation of proposal project budgets
• Track funds received against annual budget income goals
• Maintain contact information and donor and prospect histories in Tessitura database
• Manage and coordinate submission of program materials for the Season Program Book, playbills, and season renewal brochures
• Writes and submits Development related content for Asolo Rep’s monthly newsletter as well as occasional partnership advertisements.
• Writes and updates thank you letter templates for all giving levels to be sent out by Data Associate.
• Attend and assist with development events and projects as needed
• Attend all major donor events, opening nights, and activities. 

 

 

Qualifications:
Candidates should have excellent written and verbal communication skills, and 1-3 years prior experience in not-for-profit fundraising emphasizing grant writing. Experience in arts fundraising or arts management a plus. Requires great attention to detail and deadlines, discretion with confidential information; and facility with Microsoft Word and Excel. Experience with Tessitura a plus. The successful candidate will thrive working in a fast-paced environment with high levels of interaction as well as independent work. Must be flexible in working occasional nights and weekends.

 

 

 

Position: FOH Mixer/A1

Department: Production

 

Class/Salary – Union IATSE salary $50,000 + Overtime

Pension and health through IATSE Local 412

Paid sick and vacation time

 

General Summary:   Asolo Rep (LORT B) Florida’s premier professional theatre and one of the

most important cultural forces in the Southeastern US is seeking to fill its Audio Engineer/ Audio 1 Position primarily responsible for the live mixing of both large scale musicals and more intimate plays  under the direction of Sound Department Head. This is a full-time staff position which requires a candidate to be a resident of the community, modest relocation available. This position is under an IATSE 412 contract. Though union membership is not required.

 

How to Apply

Please send cover letter, resume and references to HR Manager

Linda LaCaprucia at asolo_human_resources@asolo.org

 

Essential Job Functions:

• Serve as the main sound board operator during rehearsals and performances
• Mix live audio for performances, balancing levels, and ensuring clarity and consistency adjusting audio settings in real-time to accommodate changes in the performance environment
• Work closely with the Sound Designer, Directors, and other production staff to implement and adjust sound designs.
• Programming the sound board (DM7) for rehearsals and performances, ensuring accurate execution of sound cues.
• Creating mix scripts for each production
• Testing and troubleshooting the sound system prior to each show. 
• Changer over/setup of sound equipment, and cue lights for each show assigned in the Rep. 
• Assisting Sound Engineer in load-ins and strike.

 

 

Knowledge, Skills, and Abilities:

• Understanding of mixing and show control playback.
• Set-up and usage of wireless microphones, Avioms, and video playback and display.
• Familiarity with the equipment currently used within the field
• Basic knowledge of electronics and trouble-shooting techniques.
• Design work on smaller shows
• Hours vary with the production calendar and show assignments. Work shifts include afternoon and evening hours, weekend hours, and overtime.

Asolo Repertory Theatre is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.