Employment

DEPARTMENT:                  Development

REPORTS TO:                   Development Director

CLASS/SALARY:               Exempt—Full Time/ 80-90k

 

Please apply to : Human Resources

 

Overview:

As a Major Gifts Officer at Asolo Rep, you will play a crucial role in securing more than $1,000,000 annually in funding and support from major donors to sustain and advance the theatre's mission. Reporting to the Director of Development, you will lead the research, cultivation, solicitation, and stewardship of major donors, fostering strong relationships and ensuring their continued engagement with the theatre. This position offers an exciting opportunity to contribute to the growth and success of a vibrant cultural institution.

Key Responsibilities:

Donor Cultivation and Solicitation:

• Identify, research, and cultivate relationships with prospective major donors who can make significant contributions to the theatre in partnership with executive and development staff and board members.
• Develop personalized cultivation and engagement plans for each major donor, including individualized proposals and solicitation materials.
• Lead solicitation efforts, making direct requests for financial support and effectively communicating the impact of donations on the theatre's programs and initiatives.
• Facilitate annual donor renewal process, follow up, and tracking for their portfolio.
• Belief and support in donor-centered philanthropic culture

Stewardship and Relationship Management:

• Ensure timely and meaningful stewardship of major donors, expressing gratitude and providing regular updates on the impact of their contributions.
• Maintain accurate and detailed records of donor interactions, preferences, and giving history in the donor database.
• Foster a powerful sense of connection and engagement among major donors with the theatre's artistic and educational programs, events, and initiatives.
• Identify opportunities to engage major donors through various performances and behind the scenes activities to develop strong relationships with the organization  

Collaboration and Communication:

• Work collaboratively with the development team, Board members, artistic staff, and other stakeholders to leverage relationships and support fundraising efforts.
• Communicate effectively with donors, providing clear and compelling updates on the theatre's activities, achievements, and funding needs.

• Represent the theatre at events, meetings, and networking opportunities to promote donor relations and fundraising initiatives.
• In collaboration with Development Data Associate, ensure accurate data entry, contact management, donor research, and financial recordkeeping, timely gift acknowledgement and renewal correspondence, using discretion with confidential information.

Strategic Planning and Goal Setting

• Contribute to the development of the theatre's fundraising goals, strategies, and annual development plan, with a focus on major gifts revenue.
• Monitor progress towards fundraising targets, tracking key metrics and adjusting strategies as needed to achieve objectives.
• Stay informed about trends and best practices in major gifts fundraising, incorporating innovative ideas and approaches to enhance effectiveness.

Qualifications:

• Minimum of 5 years of experience in nonprofit fundraising, with a emphasis on annual and major gifts fundraising required.
• Demonstrated success in identifying, cultivating, and soliciting individual donors with experience securing gifts of 5- to 6- figures.
• Excellent communication skills, both written and verbal, with the ability to articulate the theatre's mission and funding priorities persuasively.
• Strong organizational skills and attention to detail, with the ability to manage multiple projects and priorities effectively.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
• Proficient with Microsoft Office programs, especially Excel, Word, Teams, OneDrive and PowerPoint.
• Experience with fundraising CRM/database programs.  Tessitura exp a plus
• Some evenings, weekends and holiday work will be required.
• Passion for the arts and a commitment to advancing the mission of Asolo Rep.

Additional Responsibilities include:

• Attend and assist with development events and projects as needed
• Attend at least one performance of every Asolo Rep production

Title: Director of Education and Engagement

Department: Education and Engagement

Reports to: Producing Artistic Director

Class: Salary Exempt; Full-Time   $65-75k

 

To apply, click here - https://asolorep.wufoo.com/forms/w1bszlu30wcarw0/

                                   

The Director of Education and Engagement will be responsible for the strategic development, implementation, and evaluation of our educational and community engagement programs. This role requires a visionary leader with a strong background in education, community outreach, and program management. The ideal candidate will have a proven track record of building and sustaining partnerships, designing innovative educational initiatives, and driving access and engagement across diverse communities.

 

Essential Job Functions:

Strategic Planning and Leadership

• • Develop and execute a comprehensive strategic plan for educational programs, access services, and community engagement initiatives.
  • Lead the Education and Engagement team, providing guidance, mentorship, and support to staff and volunteers.
  • Foster a culture of inclusion, innovation, and excellence in program delivery.

Program Development and Management

• • Oversee the design, implementation, and evaluation of programs, workshops, and events.
  • Ensure programs are aligned with organizational goals, community needs, and industry best practices.
  • Collaborate with internal and external stakeholders to create and maintain high-quality, inclusive and impactful programs.

Community Engagement

• • Build and maintain strong relationships with community organizations, schools, and other key partners.
  • Develop and implement strategies to increase community participation and engagement in Asolo Rep programs.
  • Represent the organization at community events, meetings, and forums to promote our mission and initiatives.

Resource Development and Management

• • Work with the Development staff to identify and pursue funding opportunities, including grants, sponsorships, and partnerships, to support educational and engagement programs.
  • Manage budgets, resources, staff, and contract artists to ensure efficient and effective program delivery.
  • Prepare and present reports on program outcomes, impact, and progress to senior leadership and Board members.
  • Collaborate with the Board of Directors Education and Engagement Committee to leverage their expertise and implement strategic goals.

Marketing and Communication

• • Collaborate with the Marketing team to develop and execute communication strategies that promote educational programs, access services, and community engagement initiatives.
  • Utilize various media channels to enhance visibility and reach of programs.
  • Ensure consistent and effective messaging that aligns with the organization’s mission and values.

 

Qualifications:

• Bachelor’s degree in Theatre, Education, a related field, or equivalent work experience.
• Minimum of 5-8 years of experience in theatrical educational program management, community engagement, or a related area.
• Proven experience in strategic planning, program development, and team leadership.
• Strong understanding of current educational trends, community needs, and engagement strategies.
• Excellent communication, interpersonal, and presentation skills.
• Demonstrated ability to build and maintain partnerships with diverse stakeholders.
• Experience in grant writing, fundraising, and resource development preferred.
• Strong organizational and project management skills with the ability to manage multiple priorities.
• Passion for education, community engagement, and making a positive impact.
• Proficient in Microsoft Suite and working knowledge of related software.
• Must be able to lift 40+ lbs.

 

Asolo Repertory Theatre is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.

Master Electrician – Asolo Rep Sarasota Florida

 

Department – Production

Class/Salary – Union IATSE $25.00/ hr. 40-hour guarantee/comp time/ Overtime

 

Asolo Rep (LORT B) Florida’s premier professional theatre and one of the most important

cultural forces in the Southeastern U.S is seeking to fill its Resident Master Electrician

Position This is a full-time year-round staff position which requires candidate to be a resident of

the community. Department Head responsible for all aspects of Asolo Repertory Theatre lighting operations.

 

How to apply:

                  Please send cover letter, resume and references to HR Manager

Linda LaCaprucia at asolo_human_resources@asolo.org

 

Essential Functions -

 

• Lighting supervision of all productions.
• Coordination and supervision of electrical department personnel and work crews.
• Maintain and repair all equipment, supplies and storage.
• Schedule and execute off-season maintenance.
• Function as lighting board programmer and operator for technical rehearsals.
• Run shows as required.
• Train and supervise lighting operators as required.
• Discuss and maintain lighting budget and scheduling with Production Manager.
• Collaborate with Designers to Design, create, draft, and focus repertory light plot
• Function as lighting consultant for all departments and theater functions.

 

 

Requirements:

 

• Comprehensive knowledge of operating, maintaining, and repairing lighting equipment
• Skill with Vectorworks, Lightwright, and the Microsoft Office Suite (including Excel and Access).
• Ability to program and operate an ETC Eos Family console.
• Strong understanding of ETCNet and Networking for Lighting and Show Control.
• Ability to program video in Watchout is a plus
• Hours vary with the production calendar and show assignments. Work shifts include afternoon and evening hours, weekend hours, and overtime.

 

 

Title: Special Events Manager
Department: Development
Reports to: Development Director
Class: Salary Exempt; Full-Time   $60-70k

Please apply Here

The Special Events Manager will be responsible for orchestrating a wide variety of fundraising events. This role requires a highly organized and creative individual who can manage all aspects of event planning, from concept to execution, ensuring each event aligns with the Asolo Rep’s goals and exceeds stakeholder expectations.

Essential Job Functions:

• Event Planning and Coordination:
  • Develop comprehensive event plans, timelines, and budgets for all internal and external events (approximately 15 events per season).
  • Plan and execute all efforts for Asolo Rep Adventures, an affinity travel club that plans theatrical experiences to foreign and domestic locations.
  • Develop and implement a clear artistic vision for events that align with Asolo Rep’s reputation for quality and artistic excellence.
  • Coordinate all logistical elements including venue selection, catering, entertainment, and transportation.
  • Negotiate contracts with vendors and service providers to ensure the best rates and services.
• Stakeholder Management:
  • Work cooperatively across departments to ensure special events are scheduled in accordance with the season production calendar and creative team availability
  • Communicate event dates and information to the local community social calendar editors.
  • Provide regular updates and detailed reports to senior management, board members, event chairs/committees and event sponsors.
• On-Site Event Management:
  • Oversee all aspects of event setup, execution, and breakdown.
  • Ensure all events are executed flawlessly, addressing any issues promptly and effectively.
  • Manage event staff and volunteers, providing clear direction and support.
• Marketing and Promotion:
  • Work with the Marketing department to design and publish all event promotional materials and update and maintain all special event webpages
  • Work with the Marketing to properly brand and market all events through advertising, social media, and other media outlets
  • Work with the marketing team to develop event promotion strategies.
  • Utilize social media and other channels to enhance event visibility and attendance.
  • Create engaging event materials, including invitations, programs, and signage.
• Post-Event Evaluation:
  • Conduct post-event debriefs to assess success and identify areas for improvement.
  • Gather and analyze feedback from stakeholders, attendees, and vendors.
  • Prepare comprehensive post-event reports detailing outcomes and ROI.
  • Maintain data in Tessitura related to special events. 

Qualifications:

• Minimum of 2-5 years of experience in event planning and management.
• Proven track record of managing successful events of various sizes and types.
• Strong design vision and skills with experience in creating event layouts, visual themes, and promotional materials.
• Exceptional organizational and project management skills.
• Strong negotiation and vendor management abilities.
• Excellent interpersonal and communication skills.
• Ability to work under pressure and handle multiple projects simultaneously.
• Proficient in Microsoft Suite and experience with CRM database software (Tessitura or similar).
• Ability to multi-task, problem solve, and be self-disciplined
• Must be able to lift 40+ lbs.

The ideal candidate will have three to five years of Development and Special Events experience. Preference will be given to candidates who have superior writing skills, ability to manage multiple projects with competing deadlines, exhibit strength under pressure, and are able to work with multiple personality types with varying experience. Preferred skills include fundraising for the arts and experience with the Tessitura database software. Must be flexible in working weekend and nighttime hours.

 

Asolo Repertory Theatre is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.

 

Title: Development Associate, Grants and Communications 

Asolo Rep – Sarasota Florida

Class: Exempt-Full Time Salary Range 45-50K

Please apply with cover letter and references to the following:

Click Here to Apply

 

This position will demonstrate success in grant writing, project management and communications. This position will write proposals to apply for financial grants allocated by government departments, companies, foundations, and trusts. The Development Associate of Grants and Communications will work closely with the Director of Development, the Individual Giving Associate, the Fellowship/Endowment Associate, the Corporate Relations Associate, the Data Associate, the Special Events Manager, community foundation representatives, and at times, members of the board of directors. 

 

Responsibilities include: 

 

 

• Ensure seamless execution of annual institutional giving plan, which forecasts income from foundations, corporate foundations, and government in support of Asolo Rep’s operations, programs and education initiatives in partnership with Development Director and related staff
• Write and coordinate funding proposals, follow up correspondence, gift acknowledgements, press releases, interim and final reports, benefit delivery, and invitations to attend funded programs in collaboration with related staff
• Conduct prospect research to identify potential new funding sources
• Manage annual grants calendar to ensure compliance with proposal and reporting deadlines
• Maintain knowledge of a wide variety of foundation and government grant guidelines and identify best fits for funding with Asolo Rep’s mission, activities and special initiatives
• Develop and nurture relationships with foundation and government representatives in partnership with Development Director and Board
• Ensure proper recognition on all print and online promotional materials and a/v presentations
• Assist in preparation of proposal project budgets
• Track funds received against annual budget income goals
• Maintain contact information and donor and prospect histories in Tessitura database
• Manage and coordinate submission of program materials for the Season Program Book, playbills, and season renewal brochures
• Writes and submits Development related content for Asolo Rep’s monthly newsletter as well as occasional partnership advertisements.
• Writes and updates thank you letter templates for all giving levels to be sent out by Data Associate.
• Attend and assist with development events and projects as needed
• Attend all major donor events, opening nights, and activities. 

 

 

Qualifications:
Candidates should have excellent written and verbal communication skills, and 1-3 years prior experience in not-for-profit fundraising emphasizing grant writing. Experience in arts fundraising or arts management a plus. Requires great attention to detail and deadlines, discretion with confidential information; and facility with Microsoft Word and Excel. Experience with Tessitura a plus. The successful candidate will thrive working in a fast-paced environment with high levels of interaction as well as independent work. Must be flexible in working occasional nights and weekends.